A) General Information
Only abstracts containing unpublished and original data, submitted online until May 7th, 2019 will be considered. Abstracts must be written in Portuguese or in English according to the detailed instructions below.
The submitted abstracts will be reviewed by Ad Hoc reviewers nominated by the Scientific Committee and Session Editors and, after corrections and final acceptance, will be required to be presented in the poster session during the XXXIII Annual Meeting of the SBTE.
The absence of a poster or presenting author during the poster session may incur in a penalty to be decided by the Scientific Committee.
Each participant may submit one abstract as the first author.
Submissions will be processed through the SIG-EVENTOS system. At the end of these instructions, you will have access to the link for the system.
Make sure that your email address is correct as all relevant information regarding the SBTE Annual Meeting and abstracts will be sent through it.
When filling the submission form, the author must choose one of the following sub-areas in which his/her work is inserted:
(a) FTAI / FTET / AI
(b) OPU – IVF and ET
(c) Folliculogenesis, oogenesis and superovulation
(d) Physiology of reproduction in the male and semen technology
(d) Embryology, developmental biology and physiology of reproduction
(e) Cloning, transgenesis and stem cells
(f) Support biotechnologies: Cryopreservation and cryobiology, imaging diagnosis, molecular biology and “omics”
Authors must choose also the language used for submission and if the abstract will compete in any of the award modalities described below.
B) Instructions for preparing the ABSTRACTS:
The abstracts must be prepared in accordance with the guidelines below.
Authors can choose to submit the abstract in Portuguese or English.
Abstracts submitted and accepted in English will be published in Animal Reproduction(supplement).
Abstracts submitted and accepted in Portuguese will be published in the Abstract Book of SBTE (to be released online at SBTE website).
The abstract in English OR Portuguese, along with the titles, the list of authors and affiliations should be inserted in the appropriate fields in the submission form.
The text must be typed in a single paragraph and contain up to 3,000 characters (including spaces and punctuation). The content must include objectives, materials and methods, results and conclusions. Tables and figures will not be accepted. Abbreviations, at the first time they appear in the text should be written in full, with the exception of those widely known (FSH, LH, hCG, eCG, BSA, IVF, IVP, etc.). Materials and companies should be identified in the text by name, city and country. Dosages and routes of administration should be specified. The statistical methods used in the analysis must be indicated. If references are included, they should be summarized in the same sentence, in brackets, and include: first author, journal, volume:pages, and year (e.g., Silva et al., Animal Reproduction, 3:210-17, 2017).
Please review your abstract very carefully before submission to eliminate possible grammatical or spelling errors and to conform to correct scientific English. Do not use online text translators to prepare your final text. Abstracts submitted with very poor language quality will be rejected.
C) Instructions for preparing and presenting the POSTERS:
The posters must be 1.00 m wide and 1.10 m high.
The posters must be displayed in the respective panels on August 16th before 12:00 PM, according to the assigned number to each abstract in the Proceedings, and shall remain throughout the event. Posters must be removed on August 17th by 6:00 PM. Posters not removed by the author will be removed by the support personnel and discarded.
D) Awards and Student Competition
Optionally, each submitted abstract may compete in the Student Competition or another award category listed below.
A) Students competition (basic area)
B) Students competition (applied area)
C) Best abstract in basic science
D) Best abstract in applied science
E) Best field report
The award winners will be announced during the Closing Ceremony of SBTE.
STUDENT COMPETITION (basic and applied areas)
Undergraduate, master or PhD students may participate in the SBTE student competition. The data presented in the abstract must be original, non-submitted elsewhere and produced by the student. The format must comply with SBTE’s guidelines for abstract and poster preparation.
The competitors will be classified based on the “evaluation criteria for the SBTE student competition”, which takes into consideration the quality of the abstract. Eight competitors per area (basic science and applied science) will be selected for an oral presentation of the poster during the poster session. Then, the best four candidates will be selected as finalists to present their studies orally during the Student Competition Session of the Scientific Program (10-12 min, 3 min for questions). The competitors will be evaluated by professionals designated by the SBTE Scientific Committee having recognized expertise in the field and no conflicts of interest with the participants.
General guidelines for student competition award:
The first author must be a student. The accepted description of this credit is contingent upon submission of a document proving the registration of the first author at the undergraduate or graduate. Masters and PhDs that defended their thesis in 2019 are allowed to participate in the student competition. However, they must be the first author of the abstract and provide a document proving the date of defense in 2019.
Among all candidates, eight (8) students per area (basic sciences and applied sciences) will be preselected to present their poster to the selection committee during the poster session. Authors must be present by their posters for presentation. The absence of the first author will lead to the elimination from the competition.
After the poster session, four (4) students per area will be indicated by the evaluators as finalists for oral presentation during the XXXIII SBTE Annual Meeting scientific program. The oral presentation must take from 10 to 12 min, and will be followed by questions from the audience and judging committee for up to 3 additional min.
The winners will be selected based on the scientific quality of the abstract and performance during the poster and oral presentations. Awards (certificates) will be conferred to the 1stplace.
BEST RESEARCH STUDY IN BASIC AND APPLIED AREAS AND BEST FIELD OR PRACTITIONER’S WORK (BEST TECHNICAL REPORT)
Registration for “Best Research in Basic Science” or “Best Research in Applied Science” is not linked to the “Student Competition”. Therefore, student or professional first authors may register for this competition.
The award for “Best Field or Practitioner’s Work (Best Technical Report)” has the objective to honor the competence, the casuistic and the power of observation of practitioners and colleagues working in the field or in the laboratory, outside universities or research institutions. Thus, the abstracts registered in this competition must NOT contain researchers linked to universities or research institutions as co-authors.
Eight (8) preselected studies based on the quality of the abstract will be evaluated by the judging committee during the Poster Session. The absence of the first author during the Poster Session will lead to the elimination from the competition.
The final classification will be based on the quality of the abstract, as well as poster format/quality and performance during the poster presentation. Only one award (1st place) will be given to each category.
Contact for further information:
Vilceu Bordignon - firstname.lastname@example.org
Bernardo Garziera Gasperin - email@example.com
Luiz Francisco Machado Pfeifer - firstname.lastname@example.org
Secretariat of SBTE – Phones: +55 (16) 3202-2491 – email@example.com